Senior Procurement Officer GMG/SEG 1 (Band 7) – NOT VACANT

Salary Range: $3,501,526.00 – $4,709,163.00 per annum

JOB PURPOSE

Under the direct supervision of the Director, Public Procurement, the Senior Procurement Officer researches information on prices and procures goods and services requested by the various departments. 

KEY OUTPUTS

• Prices of goods and services researched
• Suitable and registered suppliers sourced
• Quotations requested
• Payment, Commitment Vouchers and Invoice Orders prepared, and payment made
• Suppliers’ performance, capabilities and the competitiveness of the prices investigated
• Records maintained
• Goods and services procured
• Advances cleared
• Goods delivered
• Sound advice and technical support provided

KEY RESPONSIBILITY AREAS

3. Management/Administration

• Participates in the preparation of annual procurement plan for the procurement of goods, works and services for the Ministry;
• Provides guidance to Internal/External customer on the Ministry’s procurement policies and procedures;
• Attends meetings of Procurement and Contracts Committee in the absence of the Director, Procurement;
• Ensures that procurement practices conform with the relevant Acts;
• Represents the Ministry at Meetings, Conferences, Workshops and Seminars.

4. Technical/Professional

• Prepares contracts;
• Coordinates public procurement tender closing and opening exercise;
• Reviews tender evaluation reports;
• Assesses quotations and makes recommendation for award;
• Prepares addenda to tender documents;
• Ensures that all contracts are reviewed by the Legal Division;
• Maintains contract register;
• Prepares Procurement Plans for the Organisation;
• Maintains database with current cost and location of goods, works, and services and establish links with ones in other government agencies;
• Assists with negotiations with suppliers/contractors to obtain best prices and value for money;
• Liaises with Finance Unit to ensure compliance with contract conditions for payments and other procurement guidelines;
• Maintains data file with Government of Jamaica Procurement Procedures;
• Provides liaison services between the PPC, the Ministry of Finance, Office of the Prime Minister and representatives;
• Reviews all tender reports for submission to the Procurement Committee, Sector Committee, Contracts Committee and OPM;
• Keeps track of the Procurement process of each submission from preparation of Tender Reports to job completion and Contract termination;
• Advises, supports and assists employees in all aspects of the procurement process and procedures;
• Ensures that Procurement Committee and Sector Committee submission requirements are adhered to, and that proper documentation in respect of received Bids/Proposals is maintain;
• Assists the Director, Procurement to set priorities and to formulate procedures;
• Advises the Director, Public Procurement or Director, Asset Management on suppliers’ reliability/suitability and performance;
• Develops priority settings for the client;
• Ensures that cheques and withhold tax certificates are collected by the supplier once goods are received in good condition and according to purchase order;
• Ensures that invoices are received from suppliers and the appropriate programme managers have signed “Goods received or Services rendered”;
• Liaises with the Accounts & Finance Unit to ensure that supplier’s invoices are paid in a timely manner;
• Establishes and maintains an inventory listing of equipment bought etc.;
• Advises on the reliability and performance of suppliers.

REQUIRED COMPETENCIES

Functional/Technical 

• Good knowledge of the Government Public Procurement Act 2015 & Regulations
• Good knowledge of the Finance, Administration and Audit (FAA) Act
• Good Knowledge of Procurement Guidelines
• Good knowledge of the Ministry’s Polices, Practices and Procedures
• Proficiency in the use of Microsoft Office Suite and other relevant computer applications and systems 

Core 

• Oral and written communication skills
• Initiative
• Problem solving and decision making
• Integrity
• Teamwork and cooperation
• Interpersonal skills

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s Degree: Management Studies, Accounting, Business Administration, Public Administration, Public sector Management, Economics or any other related field
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND
• Experience in related field: 3 years

OR

• ACCA Level 2
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND
• Experience in related field: 3 years

OR

• Diploma in Business Administration, Accounting or any other related field
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND
• Experience in related field: 5 years

Application letters accompanied by résumés should be submitted via email to This email address is being protected from spambots. You need JavaScript enabled to view it.

No later than Friday, September 19, 2025, to:

Director, Human Resource Management and Development

Ministry of Culture, Gender, Entertainment and Sport

4-6 Trafalgar Road

Kingston 5

We thank all applicants for their expressions of interest; however only short-listed candidates will be contacted.